The HRGF Enterprise Resource Planning (ERP) System is designed to support Human Resource Management (HRM), Human Capital Management (HCM), payroll, attendance, employee lifecycle management, recruitment, performance management, procurement, finance, project management, asset management, and other authorized business operations.
This Privacy Policy explains how employee and organizational information is collected, processed, stored, protected, and accessed within the ERP system.
This policy applies to all authorized users of the HRGF ERP System, including:
Access to the ERP system is granted solely for legitimate business purposes and in accordance with company policies.
Information processed within the ERP system is used to:
Employee information maintained within the ERP system is confidential. Authorized users may access employee information only when required to perform their official responsibilities.
Unauthorized viewing, copying, downloading, modifying, sharing, or disclosing confidential information is strictly prohibited and may result in disciplinary action in accordance with company policies.
Access to ERP information is controlled through role-based permissions. Users are granted access only to the information necessary for their assigned responsibilities.
HRGF implements administrative, technical, and organizational safeguards to protect information stored within the ERP system, including:
Employee and organizational information is retained only for as long as necessary to support business operations, legal obligations, audits, contractual requirements, and regulatory compliance.
The ERP system maintains audit logs of user activities, approvals, modifications, and access history to ensure accountability, support internal audits, and investigate security incidents where necessary.
HRGF does not disclose confidential employee or organizational information except where required for legitimate business operations or by applicable law. Information is shared only with authorized personnel and approved entities operating under appropriate confidentiality obligations.
Where required, the ERP system may integrate with approved third-party applications to support authorized business operations. Such integrations are governed by appropriate contractual, confidentiality, and security requirements.
HRGF reserves the right to revise or update this Privacy Policy to reflect changes in legal requirements, business operations, security practices, or ERP functionality. Updated versions become effective upon publication in the ERP system.
For questions regarding this Privacy Policy or the handling of confidential information, please contact:
Holy Rock & Green Flag Engineering Consultancy